Event & Exhibit Guidelines

We invite Washington & Jefferson College students, faculty, and staff to host activities or create displays in the library. To make a suggestion for an event or exhibit/display in the library, submit a proposal, using this form, at least one month prior to the proposed start date. Library staff will review submitted proposals. If approved, a library staff member will email you to help finalize your plan.

If you would like to propose an event or exhibit, please be aware of the following:

• Events and exhibits should enrich the learning experience of the W&J community and should uphold the standards of uncommon integrity that are expected at W&J.
• The library supports the American Library Association’s Intellectual Freedom Principles for Academic Libraries as it relates to library exhibits.
• The exhibitor is responsible for providing an introduction to the exhibit or program and a digital image to be used on the library’s website and digital signs. The library reserves the right to proofread and approve submitted texts.

The following spaces are potential options for exhibits or displays:

• Vestibule Bulletin Board
• Poster Stand
• User Services Desk and Surrounding Area (Upper Level)
• Portable Bookshelf (2)
• Flat Display Case (Upper Level)
• Top of low shelving (Upper Level)
• Wall with Gallery Track (Upper Level)
• Tall Glass Display Case (Lower Level) (2)

​Some of these spaces can be used together to make a more dynamic exhibit. Please stop in the library to see which will best suit your display. 

The following spaces are potential options for hosting events:

• Walker Room
• Library Classroom
• Conference Room