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Library Support for Faculty: Interlibrary Loan

Available support for faculty


Interlibrary Loan (ILL)

  • ILL enables students, faculty, and staff to borrow materials that are not owned by the U. Grant Miller Library.

  • Library staff will do our best to find the material you need.

  • We will stay in contact and provide updates on hard to find materials.

ILL information - Bolden's Basics

  • Have you checked Summon to see if we have access to the item?
  • When completing an ILL request, please provide thorough citation information.  The better the information, the easier it is for us to process a request. 
  • We follow the Rule of Five guideline from the National Commission on New Technological Uses of Copyright Works (CONTU).  The Rule of Five guideline clarifies the fair use of copyrighted works that are under five years old by allowing a library to request up to five articles from a single periodical per year from issues published within the last five years. 
  • You may want to request the U. Grant Miller Library purchase the material instead. (Purchase Request Form)
  • The U. Grant Miller Library does not request textbooks via ILL.

ILL policies

  • ILL borrowed material may be used outside of the Library unless specified by the lender.  This applies to microfilm and may also apply with books or movies.  Patrons must comply with usage restrictions.

  • Articles acquired through ILL do not have to be returned.  Electronic or print copies of an article may be kept by the patron.

  • Requests are processed in the order in which they are received.
  • Copyright restrictions apply to faculty, staff, and students.

  • Patrons are responsibile for the condition of borrowed materials (book, movie, CD, DVD, etc), and for returning materials on time or when recalled by a lending institution.

  • Damaged, replacement, and late fees are assessed by the lending institution. These fees are passed on to W&J faculty, staff, and students. They are not paid by the U. Grant Miller Library.

  • The U. Grant Miller Library always seeks to borrow materials within our consortium and free of charge. If an item is only available with an associated cost, we will inform the patron and confirm that he/she may be responsible for a portion of the costs.

  • The Library does not borrow materials in its collection, regardless of the format. If an item is unavailable as a result of damage or high use, we will consider borrowing a second copy. This decision is made on a case-by-case basis by the Director of Library Services.


How long does ILL take?

   It is quicker than you think, but there are a few things to consider:

  • We send it to you in the format in which it was received.  Copyright law prohibits us from scanning an article that was sent by mail or fax.

  • We process ILL requests within 24 hours of receipt. However, many libraries have a backlog that we cannot avoid.

Are there restrictions on what I can borrow?

  • Many times dissertations, reference, genealogy, manuscripts, microfilm, and AV equipment are unavailable.  We will do our best to locate these materials. However, there may be longer processing time or fees associated.

  • Copyright law prohibts us from borrowing complete issues of journals, newspapers, or magazines unless they are available on microfilm.

What is the circulation period for an ILL?

  • Due dates vary based on the lending institution. Each ILL item will have a blue band around the front cover with the due date written on it.

Can I request a renewal for an ILL item?

  • Renewals can be requested by emailing Rachael Bolden (, 724-223-6071) at least 5 days before the due date. Please include the title and ILL number when make a renewal request.  

Copyright compliance

Copyright compliance
The U. Grant Miller Library complies with:

The copyright law of the United States, Title 17 §108 (g)(2) prohibits systematic reproduction requests in such aggregate quantities as to substitute for a subscription to or purchase of [a] work. The U. Grant Miller Library complies with the Rule of Five, and it maintains borrowing records for interlibrary loan for three complete years. The Library keeps patron information regarding interlibrary loan requests confidential.

Request forms

We're here to help

Rachael Bolden's picture
Rachael Bolden
User Services Supervisor (Day) & ILL Manager
Washington & Jefferson College
U. Grant Miller Library
60 S. Lincoln Ave.
Washington, PA 15301